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What is a learning management system (LMS)?
A learning management system is a software application or web-based technology used to plan, implement, and assess a specific learning process. It's used for e-learning practices and consists of two elements in its most common form: a server that performs the base functionality and a user interface (UI) that instructors, students, and administrators operate.
Typically, an LMS provides an instructor with a way to create and deliver content, monitor student participation, and assess student performance. It might also provide students with interactive features like threaded discussions, video conferencing, and discussion forums.
Businesses, government agencies, and traditional and online educational institutions often use these systems. They can improve traditional educational methods while also saving organizations time and money. An adequate system lets instructors and administrators efficiently manage user registration, access, content, calendars, communication, quizzes, certifications, and notifications.
The Advanced Distributed Learning group, sponsored by the U.S. Department of Defense, has created a set of specifications called the Sharable Content Object Reference Model (SCORM) to encourage the standardization of LMSs.
Some famous LMSs educational institutions use include Moodle, Anthology's Blackboard Learn, and PowerSchool's Schoology Learning. Popular enterprise-level LMSs include Adobe Learning Manager, Docebo Learn LMS, eFront, iSpring Learn, and TalentLMS.
Various new tools are driving online learning options in addition to learning management systems.
What are learning management systems used for?
LMSs are beneficial to a range of organizations, including higher education institutions and companies. They're primarily used for knowledge management: the gathering, organizing, sharing and analysis of an organization's knowledge in terms of resources, documents, and people skills. The role of the LMS varies according to the organization's training strategy and goals.
Onboarding and training
Employee training and onboarding are two common uses of LMSs in a business environment. For onboarding, the LMS helps train new employees, providing opportunities to access training programs across various devices. New employees can add their knowledge and provide feedback, helping employers understand the effectiveness of the training course materials and identify areas where new hires need assistance.
An LMS can be used for extended enterprise training purposes as well. This includes customer, partner, and member training. Customer learning activities are every day in software and technology companies where user learning goals might include learning how to use a product or system. Ongoing LMS-based customer training improves the customer experience and can increase brand loyalty.
When using an LMS, instructors can create immersive learning experiences that let users develop new skills and problem-solving capabilities. For example, an LMS could create tutorials incorporating augmented reality, virtual reality, and artificial intelligence (AI). This will likely have the effect of improving creativity and innovation throughout the workforce.
Development and Retention
Employee development and retention is another way LMSs are used in businesses. The system assigns courses to employees to ensure they develop practical job skills, remain informed about product changes, and have requisite product and compliance knowledge.
Sales training
Employee development and retention is another way LMSs are used in businesses. The system assigns courses to employees to ensure they develop practical job skills, remain informed about product changes, and have requisite product and compliance knowledge.
Blended Learning
An LMS can provide students with blended learning experiences that combine traditional classroom teaching with online learning tools. This method is more effective than simple face-to-face education because it enriches instructor-led training in the classroom with digital learning content customized to fit a student's learning needs.
How do learning management systems work?
An LMS is a large repository where users store and track information in one place. Users with a login and password can access the system and its online learning resources. If the system is self-hosted, the user must either install the software on their computer or access it via their company's server.
Some standard LMS features include the following capabilities and technologies:
⦁ Responsive design. Users can access the LMS from any device, whether a desktop, laptop, tablet, or smartphone. The system automatically displays the version best suited for each user's chosen device and lets users download content for offline work.
⦁ User-friendly interface. The UI lets learners navigate the LMS platform and is aligned with the user's and organization's abilities and goals. An unintuitive UI risks confusing or distracting users and will make the LMS less effective.
⦁ Reports and analytics. E-learning assessment tools show instructors and administrators how effective online training initiatives are. Both groups of learners and individuals can be analyzed with these tools and metrics.
⦁ Catalog and course management. Admins and instructors manage the catalog of course content in the LMS to create more targeted learning experiences.
⦁ Content interoperability and integration. Interoperable standards, including SCORM and xAPI, must package content created and stored in an LMS.
⦁ Support services. Different LMS vendors offer varying levels of support. Many provide online discussion boards where users can connect and help each other. Additional support services, such as a dedicated, toll-free phone number, might be available for an extra cost.
⦁ Certification and compliance support. This feature is essential to systems used for online compliance training and certifications. Instructors and admins assess an individual's skill set and identify any gaps in their performance. This feature also makes it possible to use LMS records during an audit.
⦁ Social learning capabilities. Many LMSs include. social media tools in their learning platforms to let users interact with their peers, collaborate, and share learning experiences.
⦁ Gamification. Some LMSs include game mechanics or built-in gamification features that add extra motivation and engagement to courses. This incentivizes students to complete courses through leaderboards, points, and badges.
⦁ Automation. Learning management systems automate repeated and tedious tasks, such as grouping, adding and deactivating users, and handling group enrollments.
⦁ Localization. LMSs often include multilingual support, removing language barriers from learning and training content. Some LMSs integrate geolocation features that automatically present the appropriate version of the course when a user accesses it.
⦁ Artificial intelligence. LMSs use AI to create personalized learning experiences for users with course formats suited to their needs. AI also helps suggest interesting topics a user might find based on the courses they've already completed.
Types of LMS deployments
The different LMS deployment options include the following:
⦁ Cloud-based LMSs are hosted on the ⦁ cloud and often follow a software-as-a-service (⦁ SaaS) business model. Providers maintain the system and handle updates or upgrades. Online users can access the system apps from anywhere at any time using a username and password.
⦁ Self-hosted LMSs require the organization to download and install the LMS software. The self-hosted platform provides creative control and customization, but the organization is responsible for maintaining the system and might also have to pay for updates.
⦁ Third-party hosted LMSs are also learning resources hosted by a third-party organization. Courses can be obtained directly from a ⦁ public cloud location, or from the training company's own data center or ⦁ private cloud.
⦁ Desktop application LMSs are installed on the user's desktop. However, the application might still be accessible on multiple devices.
⦁ Mobile application LMSs support a mobile learning environment and are accessible wherever and whenever through mobile devices. This platform deployment type lets users engage with and track their online learning initiatives.
What are the payment options for LMSs?
The various pricing models used for LMSs include the following:
Freemium
This free model lets users access the basic features of some LMS platforms for no fee. Once users start engaging with the more advanced functionalities of the system, a fee is imposed.
Subscription
Users pay a recurring fee at regular intervals to access the LMS. The subscription might grant an organization total access to all LMS features or require the organization to pay for each user.
Licensing
LMS licensing is based on either an annual fee that companies must renew or a one-time fee that provides users unlimited lifetime access.
Open source
These products are usually provided at no cost. Some examples are Chamilo, EdApp, Ilias, Moodle and Sakai.
What are the benefits of an LMS?
An LMS can save an organization time and money. Instead of making learners take time out of their day to travel and sit through classes or training at another location, LMSs let them complete the coursework at a time and in the best place. In addition, LMSs eliminate the need for instructors, training days, training materials, travel expenses, and location hiring.
Some other benefits of learning management systems include the following:
⦁ The ability to monitor users' learning progress and performance.
⦁ Increased e-learning accessibility without geographic limitations.
⦁ Personalized online courses, training, and learning experiences.
⦁ The ability to update e-learning modules and activities quickly and efficiently.
⦁ Consistent and accessible online training and learning content distribution across an organization.
⦁ Elimination of repetitive tasks, such as user enrollment and certification.
⦁ Centralized learning lets an organization organize and store all data in one place, making it easier for instructors and admins to update and maintain learning materials.
⦁ Advanced ⦁ encryption features to keep data and content secure.
Using content management systems with LMSs
An essential part of the LMS process is creating the content for the system. If the LMS has its content, you'll want to check that it can be changed in response to your organization's requirements. If you need to create your content, a content management system (CMS) can be helpful.
A CMS helps produce a variety of content types and includes two components:
⦁ A content management application to design, modify, and delete the content.
⦁ A ⦁ content delivery application that formats the content for its ultimate destination.
Learning Experience Platforms vs. LMSs
Learning experience platforms (LXPs) are the next generation of learning management technologies. This SaaS-based technology uses AI to adapt the learning experience to the student's needs and raise the bar on a student's overall experience. This differs from LMSs, which generally require students to follow a program as the provider designed.
Learning management systems are quite different from learning experience platforms.
The AI component gives students a more autonomous and self-managed experience. For example, if the student is interested in specific information, the LXP presents relevant content from the internet to the student. The LXP also captures data on the student's preferences and uses it to increase personalization. The goal is to make the training experience more student-centric.
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